Admin ExecutiveSmartflow Technologies

• Responsible for monitoring the daily security, maintenance, and services of work facilities to ensure that they meet the needs of the organization.
• Provide administrative support for the day-to-day running of the organization.
• Manage the drivers and make sure they clean their vehicles and complete the vehicle maintenance checklist on a daily basis.
• Monitor the CCTV, vehicle and phone trackers, premises security, and access control.
• Inspect and maintain cleanliness throughout the facility by supervising the daily activities of the cleaners and ensuring they carry out their task.
• Ensure that vehicle documentation and insurance are kept up-to-date and are renewed on time.
• Managing all company documents and controls
• Handle first-level negotiations with facility maintenance vendors and ensure timely payment.
• Manage the ticketing and travel requirements of staff.
• Be in charge of monitoring company vehicles' maintenance and ensuring all necessary papers are obtained when due.
• Ensure that all facilities are well functioning, including office supplies, electricity, maintenance and repair, the internet, and other communications functions in the office.
• Liaise with all relevant technology service providers to ensure effective service delivery and downtime prevention.
• Do periodical checks of the facility and repair equipment, machines, generators, water taps, pumping machines, air conditioners, etc. when necessary.

Requirements

• B.Sc or HND in Business Administration, or other related courses
• Minimum of two years of hands-on experience in the role
• Knowledge of expatriate return and CERPAC will be an advantage.
• Effective oral and written communication skills
• Proficiency in MS Word, Excel, and Outlook
• Strong problem-solving and negotiation skills