Administrative AssistantIkoyi Nursery School (INS)

• Manage clerical, administrative and secretarial responsibilities and tasks for the school’s office.
• Welcoming parents, children and visitors.
• Support Administrator in handling admission enquiries and processes.
• Daily check on absentees and sending follow up calls and messages.
• Manage all social media platforms under the supervision of the Administrator/Head Teacher.
• Take pictures and videos of daily activities and school events for school WhatsApp groups and newsletter.
• Assisting with typing, printing and photocopying of documents and worksheets.
• Undertake IT based task such as designing of fliers and invitations.
• Assist Administrator in maintaining staff and children’s files both manually and electronically.
• Take minutes of staff meetings and disseminate as appropriate.
• Schedule appointments and meetings for the Head Teacher.
• Carrying out cash withdrawals and payment of cheques for Petty cash plus PAYE, WHT and Pension respectively.
• Mange and keep records of petty cash expenses.
• Purchase school and office supplies while comparing prices to attain best value.
• Monitor and maintain school and office supplies inventory alongside Administrator
• Maintain a safe and secure school environment.
• Ensure security, integrity and confidentiality of data.
• Oversee vendors and artisans work.
• Co-ordinate School Library
• Maintain constructive and professional relationships as well as communication with colleagues and parents.
• Any other duties as may apply.

Qualification and Experience

• Bachelor's Degree, HND / OND qualification
• 2 - 4 years work experience.

Key Competencies:

• Leadership skills – Ability to manage the office in the absence of the Administrator
• Sound judgment and problem solving
• Strong interpersonal and communication skills
• Proficiency in Microsoft Office
• Understand how to use Social Media tools.
• Strong ICT skills.
• Planning and organizational skills
• Work and time management skills
• Attention to detail and high level of accuracy
• Strong sense of initiative
• Team work and collaboration