Manage clerical, administrative and secretarial responsibilities and tasks for the school’s office.
Welcoming parents, children and visitors.
Support Administrator in handling admission enquiries and processes.
Daily check on absentees and sending follow up calls and messages.
Manage all social media platforms under the supervision of the Administrator/Head Teacher.
Take pictures and videos of daily activities and school events for school WhatsApp groups and newsletter.
Assisting with typing, printing and photocopying of documents and worksheets.
Undertake IT based task such as designing of fliers and invitations.
Assist Administrator in maintaining staff and children’s files both manually and electronically.
Take minutes of staff meetings and disseminate as appropriate.
Schedule appointments and meetings for the Head Teacher.
Carrying out cash withdrawals and payment of cheques for Petty cash plus PAYE, WHT and Pension respectively.
Mange and keep records of petty cash expenses.
Purchase school and office supplies while comparing prices to attain best value.
Monitor and maintain school and office supplies inventory alongside Administrator
Maintain a safe and secure school environment.
Ensure security, integrity and confidentiality of data.
Oversee vendors and artisans work.
Co-ordinate School Library
Maintain constructive and professional relationships as well as communication with colleagues and parents.
Any other duties as may apply.

Qualification and Experience

Key Competencies:

Leadership skills – Ability to manage the office in the absence of the Administrator
Sound judgment and problem solving
Strong interpersonal and communication skills
Proficiency in Microsoft Office
Understand how to use Social Media tools.
Strong ICT skills.
Planning and organizational skills
Work and time management skills
Attention to detail and high level of accuracy
Strong sense of initiative
Team work and collaboration

Administrative Assistant

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