Administrative Fleet OfficerStafflon Consulting

• To coordinate and manage the Company’s facilities and vehicles including the maintenance of equipment and utilities.

Responsibilities

• Provide support and assistance in the development of general procedures for the administration and management of activities associated with the provision and maintenance of facilities
• Coordinate the acquisition and or leasing of facilities to meet the identified needs of the company.
• Assist with the management of facilities maintenance contracts. Supervise and monitor office cleaning, gardening, and other janitorial services.
• Oversee activities with regards to the acquisition, repair and preventive maintenance, and replacement of fleet to meet the company’s logistics needs
• Follow up with finance to ensure updated and adequate vehicle documents
• Scheduling regular vehicle maintenance to ensure operational efficiency.
• Ensuring strict servicing and maintenance times to minimize downtime and maintain schedules
• Coordinate janitorial service provider activities and performance and follow up with the relevant contractors to ensure the roll-out of planned preventive maintenance.
• Monitor and manage contractor activities with regard to the resolution of facility faults/ issues.
• Ensure compliance with maintenance policies and procedures.
• Ensure scheduled maintenance of generator and coordinate the procurement and storage of diesel for the generator.
• Organize the monitoring and tracking of facility/utility/property status across the organization.
• And any other duties assigned by the MD/CEO.

Requirements

• A minimum of First Degree.
• Strong organizational and project management skills.
• Ability to multi-task and prioritize effectively.
• Exceptional written, oral, interpersonal, and presentation skills and the ability to effectively interface with senior management, board of directors, and staff.
• Good decision-making skills, leadership, and supervisory skills.
• Good report writing skills, negotiation, and persuading skills.
• High level of integrity and highly detail-oriented.