AdministratorStreSERT Services

Job Summary

Our client, a voluntary Christian faith-based organization (not a church) seeks the services of an Administrator for immediate employment. The ideal candidate MUST have worked in a similar organization. e.g., a Ministry, Church or Christian based organization (only candidates from this background will be invited for interviews)

The purpose of this role would be to lead, supervise and facilitate the day-to-day administrative operations of the Ministry.

Key Responsibilities

• Office Management and General Administrative Services
• Provide general administrative support to the Ministry’s activities
• Assist in administering the officiating Minister’s diary, arranging events and appointments, as well as setting up meetings as required
• Order office supplies for the Ministry’s use and oversees the maintenance of office equipment
• Ensure a safe and clean working environment within the building
• Review and implement procedures to ensure clear, efficient and effective operations
• Communications
• Manage correspondence, including post, e-mail, and phone calls to members
• Distribution of materials/books, planning for meeting days, sending invites and letters
• Documentation of members information and ensuring they are updated from time to time
• Acting as first point of contact for enquiries whether in person or by phone, post, and email ensuring they are dealt with politely and followed up by appropriate action
• Provide administrative support to the Ministry’s board member for all matters relating to the organizations events; member visits; printed communications or via social media etc.
• Management of the Ministry’s premise and building
• Ensure the premise is clean, tidy and safe for all visitors and members
• Advise concerned units of any repairs as required
• Supervise procurement of materials and equipment for cleaning
• Payment of utility bills
• Vendor and supplier management
• Any other duty(ies) assigned
  

Education

• Relevant administrative degree or certifications
  

Experience, Skills And Competencies

• Minimum of 4 years of related experience in a faith-based organization
• Excellent interpersonal communication skills – written and oral
• Strong attention to detail
• General office and clerical skills
• Confident IT skills
• Strong planning skills with the ability to work autonomously and manage workload
• Ability to work flexibly
  

Personal Attributes

• Sensitive listener
• Experience in dealing with matters of confidentiality
• Ability to make decisions and take an initiative
• Motivated to deliver high-quality output
• Ability to manage the unexpected