Field Logistics OfficerMENTOR Initiative

• To assist the NGO functioning in operational aspects of activities.

Expected Key Results
Provide support to the LogCo (or Asst LogCo) for the achievement of the following results:

• To implement logistics activities according to Mentor/ donor guides – especially in procurement and technical fields
• To provide timely and regular updates to the LogCo (or Asst LogCo) on logistics activities
• Proper documentation of various project activities including timely reporting and dissemination 
• To liaise with suppliers and service providers
• Supervise technical work when required – e.g., repair to properties – and guards/ cleaners within The Mentor-rented premises

Key Tasks and Responsibilities

• Implement/maintain MENTOR-Initiative standard practices in logistics procedures.
• Procure goods and services on behalf of the MENTOR-Initiative following MENTOR-Initiative Procurement Procedures and keeping documentation to compliance with donor audit requirements and provide advice to LogCo (or Asst LogCo) (Asst) on negotiation of contracts required by the MENTOR-Initiative for goods and services.
• Aid in updating of price lists, supplier database, contract follow-ups, and purchase tracker in the field.
• Provide monthly logistics data to LogCo (or Asst LogCo).
• Provide weekly logistics data to LogCo (or Asst LogCo).
• Plan and organise the MENTOR-Initiative transportation requirements and Assist LogCo (or Asst LogCo) in planning best use of vehicles, vehicle tracking and fuelling. 
• Provide monthly inventory report to LogCo (or Asst LogCo).
• Conduct regular spot checks for warehouse stocks and assets and report damages immediately.
• Plan, organise and maintain any stores/warehouses containing MENTOR-Initiative stock to MENTOR-Initiative standards, providing timely stock reports to LogCo (or Asst LogCo).and security to stores to keep losses to minimum.
• Organise the transportation and other commodities for incoming and outgoing goods to ensure the timely receipt into MENTOR-Initiative stores/warehouses.
• Ensure the archiving of procurement files and contracts follows the mentor initiative procedures
• Directly line manage the security guards and the mission drivers in the field.
• Provide weekly stock movement report to LogCo (or Asst LogCo).
• Provide monthly updated asset management report to LogCo (or Asst LogCo).
• Provide timely advice and technical support on logistics issues to other functions within the MENTOR-Initiative.
• Ensure good communication with the program staffs at all the level of the purchase process
• Support, train and develop other staff in Logistics best practices as directed by the LogCo (or Asst LogCo).
• Liaise with international, government and non-government agencies and collaborate with them as appropriate.
• Produce regular, timely and accurate narrative reports for the MENTOR-Initiative and for donors as directed by the LogCo (or Asst LogCo).
• Adhere to the agreed MENTOR Code of conduct on Ethics and Integrity and safeguarding including, Whistle blowing policy.
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within MENTOR and amongst beneficiaries served by The MENTOR Initiative.
• Any other tasks required within skill set.

Qualifications

• A University Degree in Logistics, Supply Chain, or any other logistics related field.

Experience & Competency Requirements:

• 3 - 4 years of Previous NGO and/or work experience related to Logistics and procurement. Proof on all the related NGO experiences will be required.
• Able to work as part of an established team with excellent communication skills, team builder, flexible, adaptable
• Ability to carry-out responsibilities independently with minimal technical support from within the organization.
• Conduct all activities in honest and trustworthy manner in the best interest of The MENTOR Initiative and the target community
• Candidate of Monguno locality is preferred.

Skills:

• Organisation, sense of human relations, diplomacy, communication skills. Microsoft office competent (word, excel, outlook, power point). Time Management skills and good negotiation and bargaining skills
• Proactivity, autonomy, thoroughness, analytical skills, willingness and motivation to work in an international and intercultural context.