Group Administrative ManagerOlakleen Holdings

Job Summary

• The Administrative Manager oversees and directs the administrative services of the company. She/he assigns responsibilities to administrative staff and ensures the facilities are equipped with the supplies and services needed.
• His/her work encompasses a variety of responsibilities to ensure a business runs smoothly and accomplishes its goals on a daily basis

Job Description

• Monitor and coordinate Administrative activities across all subsidiaries of O’la kleen holdings Limited
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Examine energy consumption patterns, technology usage, and personal property needs
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Oversee the preparation, analysis, negotiation, and review of contracts related to the purchase or sale of equipment, supplies, products, or services
• Keep abreast with all organizational changes and business developments
• Handle the acquisition, distribution, and storage of equipment and supplies
• Ensure plant, machinery and furniture maintenance
• Oversee the planned maintenance of vehicles
• Consults, researches, negotiates and monitors contracts and agreements with outside suppliers, service providers, leasing agents and others
• Any other function as may be assigned by the GMD.

Minimum Qualification

• First Bachelor's Degree / HND in Business Administration, Accounting, Economics or any Social sciences.
• Possession of an MBA or equivalent will be an added advantage.
• Minimum of 5 years relevant post-graduation experience.

Technical:

• Conducting organizational and administrative duties
• Managing people and time
• Being adaptable and self-driven
• Project management and prioritizing
• Preparing work schedules
• Recording and reporting
• Problem Solving/Analysis
• Strategic thinking and strong execution skills.
• Research oriented

Non-Technical:

• Excellent leadership and man management skills
• Excellent interpersonal skills
• Ability to manage a variety of cross-functional team members
• Excellent written, verbal and presentation skills
• Excellent organizational and follow-up skills
• Competent in problem solving, team building, planning and decision making.