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Operations CoordinatorInnovations for Poverty Action

NigerNigeria
2 years0 Applicants
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job description - Operations Coordinator

PROCUREMENT

  • Supervise procurement of goods and services in line with IPA  procurement policy 
  • Oversee the general implementation and continuous refinement of IPA’s procurement systems, including online process flows.
  • Assist in the review of agreements, MoUs, and contracts as required both as oversight to procurement processes and to review content in coordination with General Counsel and Country Director.
  • Manage relationships with suppliers and other external bodies which serve the office as a whole, such as landlords, insurance carriers and brokers, local legal counsel, etc.

COMPLIANCE

  • Ensure IPA Nigeria’s registration is up to date and that it complies with all statutory requirements.
  • Ensure IPA Nigeria complies with all Nigerian laws and regulations and all IPA Operations-related Global policies, all in coordination with IPA’s General Counsel, IPA Global Operations team, and IPA Nigeria’s lawyers.

OPERATIONS AND SECURITY

  • Work closely with the Country Director to define and implement IPA Nigeria’s long-term operational strategy in the areas of HR, IT, Procurement, Safety & Security, Office Management, and Compliance.
  • Lead the development and implementation of annual strategic plans for all Operations functions.
  • Continuously analyze and review internal controls, operational policies and procedures, and business processes and identify gaps for strengthening, training, and implementation.
  • Provide input to and oversee the roll-out and implementation of global operations and administrative policies and procedures at the country office level.
  • Be IPA Nigeria’s Safety & Security Focal Point.
  • Lead the maintenance and management of the country risk register, and risk management in general.
  • Work closely with the IPA Global and Regional ICT functional support teams to ensure the Nigeria office has a functioning ICT infrastructure and support.
  • Ensure IPA Nigeria assets are properly managed and the asset register is up to date.

HUMAN RESOURCES

  • Work closely with the IPA Global HR functional support team to manage country-level human resource needs in line with global and local policies.
  • Provide timely information for payroll management to finance department.
  • Plan and conduct orientation training for all new staff.
  • Facilitate exit clearance in liaison with line managers and other departments and liaise with Finance Team to calculate terminal benefits and issue service certificates.  
  • In collaboration with the HR assistant, maintain an organized filing system and personal files for all staff that is UpToDate and well secured. 
  • Regularly update the HR Information Systems (HRIS) and prepare monthly and quarterly HR reports.
  • Oversee and build the capacity of the Nigeria Operations team to execute routine operational processes and solve operational problems with minimal management intervention.
Qualifications 
  • Minimum of Bachelor's degree-level education; 
  • A minimum of 3 years of relevant work experience, preferably in an NGO
  • Experience managing compliance requirements for an NGO in Nigeria
  • Experience with a wide range of donors
  • Experience with operations support management 
  • Excellent management and organizational skills
  • High attention to detail and ability to multitask effectively
  • Strong communication skills and ability to represent an organization professionally
  • Sensitivity to working in a culturally diverse organization
  • Master's degree an added advantage


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About the company

Innovations for Poverty Action (IPA) is a research and policy non-profit that discovers and promotes effective solutions to global poverty problems.

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